Position Overview

Apply cash and wires/EFT receipts, open mail, scan checks, process credit card transactions, apply credits on accounts, write off Sales Tax issues/bad debts, balance back to bank daily, and assist with interim audits.

Responsibilities Include:

• Independently applies cash from multiple sources (Wire/EFT, Mailed in Checks, and Credit Cards) to the ERP and ties back to the bank on a nightly basis.
• Researches and resolves any discrepancies of remittances provided from what is in the ERP with Customer and/or AR Specialist on the account.
• Clearly notates customer deductions and let’s AR Specialist know to research validity of the deductions.
• Maintains knowledge of customer payment portals for payment remittance details.
• Maintains organized files of daily posting and balancing for ease of researching issues and formal any audit requests.
• Confidently challenges requests that are questionable to ensure company policies and procedures are being followed.
• Proactively participate in company efforts to achieve both departmental and company goals.
• Maintain formal cash application policies, procedures, and system updates ensuring related business activities are executed with a strong discipline surrounding internal controls.
• Highly focused on accuracy, data entry validation, check totals/balancing, and audit controls.
• Support Manager with key performance metrics and problem resolution with adhoc analysis and projects.
• Ability to research and appropriately apply offsets related to short-payments, sales tax and non-compliance charges.
• Evaluate cash application system to ensure cash application appropriately translated to the company financials according to GAAP, Sarbanes-Oxley and Internal Audit controls.
• Effectively communicate significant customer collection, cash application, or other material issues affecting the company’s financials.
• Operates within department policy/company policy guidelines using independent judgment in achieving assigned objectives.

The ideal candidate will have:

·High school diploma or general education degree (GED); and three to five years of related experience and/or equivalent combination of education and experience.

·Ability to read and interpret documents such as procedure manuals, short correspondence and memos. Ability to write routine reports and correspondence. 

·Communicates internally with all departments in the corporate office, and externally with vendors, and terminals.

·Proficient personal computer skills including electronic mail, database, word processing, spreadsheet, etc.

·Preferred knowledge of AS/400, Microsoft Office Suite especially Excel.

·Proficient typing, filing and excellent ten key skills, MS Office Suite (Excel) is preferred.

·Ability to calculate amounts such as discounts, interest, add, subtract, multiply and divide whole unit numbers.

This position offers a competitive starting salary and comprehensive benefits program. 

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